Administrative Assistant

Administrative Assistant

To provide high-level, multi-faceted administrative support to the Director and key members of his Senior Staff. Reporting to the Director, this position will handle confidential, sensitive, and non-routine matters and information with discretion, confidentiality, and integrity. 


For the Director, the responsibilities of the Executive Assistant include: 

  • Timely and responsive scheduling, adjusting commitments based on shifting priorities and institutional objectives. 
  • Drafting correspondence. 
  • Expense report reconciliation and processing. 
  • Travel support as needed. 
  • Developing meeting agendas. 
  • Welcoming visitors. 
  • Assisting with surveys relating to Association of Art Museum Directors (AAMD) membership. 
  • Preparing and coordinating materials (meeting agendas, PowerPoint presentations and supporting documents) for quarterly Board and Board-related Committee meetings. 

For the three Senior Staff members (representing Curatorial, Education, and Exhibitions Management), the responsibilities include: 

  • Responding to email inquiries to the museum’s general email address from the public. 
  • Composing selected exhibition-related documents and assisting in maintaining exhibition files. 
  • Assisting with the management of Teams channels for exhibitions. 
  • Assisting with administrative tasks for the education staff, including processing program registrations, tracking budget categories, and compiling statistics.   
  • Making travel arrangements for artists and exhibition couriers. 
  • Assisting with any special projects assigned by the Director and Senior Staff. 


  • A bachelor's degree and 3-5 years of progressively responsible experience in an administrative assistant, or comparable position, or equivalent combination of education and experience required. 
  • Experience in a fast-paced environment juggling multiple, time-sensitive responsibilities and providing support to senior-level leadership. 
  • Experience managing special projects. 
  • Outstanding oral and written communication skills and the ability to exercise diplomacy, tact, confidentiality and sound judgment in interacting with a wide range of constituents at varying levels of an organization. 
  • Ability to work both independently and as part of a diverse and close-working team in a setting requiring initiative, strong organizational skills, entrepreneurship, flexibility, sound judgment, and being able to prioritize multiple deadlines. 
  • A high level of proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Teams, and Outlook) is required. Experience with Altru is a plus. Ability to learn and apply new technologies, as needed. Strong attention to detail and accuracy in work performance while meeting deadlines. 


  • $45,500–$48,400  annually
  • Paid time off
  • Health and dental insurance
  • Retirement benefits or accounts

To apply, send a resume and cover letter to Connie Scholz at [email protected].

We are an equal opportunity employer and consider all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or any other characteristic protected by law. The Brandywine Conservancy & Museum of Art is committed to building a culturally diverse staff.