The Associate Registrar assists the Senior Registrar in the management of the collections and is responsible for a broad range of registration and collections care functions.
Reports to the Senior Registrar and collaborates with the Preparators, Exhibitions Manager, Curators, Manager of the Research Center, and volunteers/interns.
- Maintain proper care and housing of objects in storage and undertake inventories.
- Oversee environmental monitoring and reporting.
- Coordinate permanent collection gallery installations.
- Process and catalogue new acquisitions.
- Handle internal and external requests for information about the collections.
- Aid in conservation projects with contract conservators.
- Execute correspondence and necessary documentation for extended loans, including condition reporting, and coordinate logistics including packing, shipping, and insurance arrangements.
- Assist with processing outgoing loan requests, including review of borrower facilities reports
- Coordinate updates to collections management database and online database. Revise and update database records. Work on ongoing database cleanup projects.
- In collaboration with the Senior Registrar, manage collections management database standards.
- Process internal and external image and rights and reproduction requests, including Marketing/PR and Education projects. Research copyright for objects.
- Coordinate ongoing photography of the collections and maintain annual budget. Add/update images in database and manage existing digital image library.
- Assist Senior Registrar with temporary exhibitions, as needed.
- Serve as a courier for outgoing loans or traveling exhibitions, as needed.
- Other duties, as assigned by the Senior Registrar.
- Bachelor’s degree in Art History, Museum Studies, or related field; M.A. and/or Museum Studies certificate preferred.
- Minimum of 4 years of museum registration experience.
- Knowledge of ethics and professional practices governing museum registration, proper art handling techniques, basic preventative conservation methods, fine art packing and shipping standards and experience condition reporting required.
- Must be able to work in a fast-paced environment with demonstrated ability to manage multiple competing tasks and demands.
- Communicate and work with all levels of constituents effectively.
- Exceptional organizational skills: ability to set priorities and adapt as these priorities shift, handle multiple assignments and deadlines.
- Display excellent judgment, while operating in a flexible and professional manner
- Proficiency with Microsoft Office and Teams as well as TMS collections management systems.
- Ability to work occasional evenings and able to travel, when necessary.
- Must be able to lift heavy objects (up to 50lbs) and climb ladders.
- Must possess a valid driver’s license.
To apply, please send your resume to Julianne Ruocco at [email protected]
We are an equal opportunity employer and consider all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.