Associate Registrar

Associate Registrar

Reports to:

Senior Registrar

Basic Function:

The Associate Registrar assists the Senior Registrar in the management of the collections and is responsible for a broad range of registration and collections care functions.  

Position Relationships:

Reports to the Senior Registrar and collaborates with the Preparators, Exhibitions Manager, Curators, Manager of the Research Center, and volunteers/interns. 


  1. Maintain proper care and housing of objects in storage and undertake inventories.
  2. Oversee environmental monitoring and reporting. 
  3. Coordinate permanent collection gallery installations. 
  4. Process and catalogue new acquisitions. 
  5. Handle internal and external requests for information about the collections.
  6. Aid in conservation projects with contract conservators.
  7. Execute correspondence and necessary documentation for extended loans, including condition reporting, and coordinate logistics including packing, shipping, and insurance arrangements.
  8. Assist with processing outgoing loan requests, including review of borrower facilities reports 
  9. Coordinate updates to collections management database and online database. Revise and update database records. Work on ongoing database cleanup projects. 
  10. In collaboration with the Senior Registrar, manage collections management database standards.
  11. Process internal and external image and rights and reproduction requests, including Marketing/PR and Education projects. Research copyright for objects. 
  12. Coordinate ongoing photography of the collections and maintain annual budget. Add/update images in database and manage existing digital image library.
  13. Assist Senior Registrar with temporary exhibitions, as needed. 
  14. Serve as a courier for outgoing loans or traveling exhibitions, as needed.
  15. Other duties, as assigned by the Senior Registrar.


  1. Bachelor’s degree in Art History, Museum Studies, or related field; M.A. and/or Museum Studies certificate preferred.
  2. Minimum of 4 years of museum registration experience.
  3. Knowledge of ethics and professional practices governing museum registration, proper art handling techniques, basic preventative conservation methods, fine art packing and shipping standards and experience condition reporting required. 
  4. Must be able to work in a fast-paced environment with demonstrated ability to manage multiple competing tasks and demands.
  5. Communicate and work with all levels of constituents effectively.
  6. Exceptional organizational skills: ability to set priorities and adapt as these priorities shift, handle multiple assignments and deadlines.
  7. Display excellent judgment, while operating in a flexible and professional manner
  8. Proficiency with Microsoft Office and Teams as well as TMS collections management systems.
  9. Ability to work occasional evenings and able to travel, when necessary. 
  10. Must be able to lift heavy objects (up to 50lbs) and climb ladders. 
  11. Must possess a valid driver’s license.

Salary Range:


To apply, please send your resume to Julianne Ruocco at [email protected]

We are an equal opportunity employer and consider all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.